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FMMS (Facility & Maintenance Management System) helps the customer to computerize, organize and enhance their maintenance activities. This helps the customer to streamline, automate, speed-up tasks, record keeping, manage product fault history and various other built in facilities.

FMMS with its unique functionalities and design structure enables to manage Assets, Planned Preventive Maintenance schedules, Breakdown Reporting, Employee details, Scheduling, Inventory, Vendor, Procurement & MIS reports in an effective methodology.

FMMS also supports plug-ins like P.D.A which facilitates transfer of information online on maintenance activity through GPRS technology which enables customer to have instant information on the activities happening across multiple locations. This plug-ins benefits customer to reduce operating cost and set-up a world class Central Monitoring System to monitor maintenance activities across globe.

FMMS design structure and functional aspects supports users providing maintenance services as well as major companies who sub contract maintenance activities.

FMMS version

FMMS comes with different version to facilitate work from simple facility maintenance scheduling on a single computer to enterprise level facility & maintenance management and control activities across globe.

This module provides functionality to record assets / equipments involved in the maintenance.  The modules have features to

• Track assets/equipments
• Associate asset/equipment to multiple country, region, location, building and spot
• Categorize assets/equipments by its maintenance nature like A/C, Mechanical, Electrical, Plumbing, General etc.
• Record and manage asset/equipment on status, condition
• Manage all procurement related documents of a particular asset / equipment
• Manage all mandatory information like manufacture make, model, serial number, technical specification
• Define priority of each asset/equipment
• Define related subcomponent which is associated to main asset/equipment
• Record and manage all spare parts associated to a particular asset
• Track warranty, utilization and depreciation time to time
• Manage technical manuals, location drawings and real time images of an asset/equipment
• Facility to record any special notes against an asset/equipment
• Generate unique barcodes for an asset/equipment
• Export / Import asset details

This module provides functionality to schedule planned preventive maintenance work orders for a particular period.

• Define and register frequencies for maintenance like hourly, daily, monthly, quarterly etc…
• Define and manage frequencies for each category of an asset/equipment
• Manage different type of check points
• Define checkpoints for each category of an asset / equipment
• Define standard man minutes (lead time)
• Define day limits (From  - To date) for generation of planned preventive maintenance work orders
• Generate PPM work orders for a particular period with a single click.
• Associate scheduling with asset, contract and customer

This module provides functionalities to plan, review, analyze maintenance activities of all asset/equipment. PPM workorders are associated to inventory, contract and customer. This module provides functionality to

• Browse PPM work orders for the year, month and day
• Filter work orders by priority and geographical location
• Register activities performed against each work order (in case of P.D.A plug-ins no need to register, the activities shall update from P.D.A)
• Record numerical reading against any specific work order
• Facility to re-schedule, withdraw work orders
• Facility to approve, reject work orders, set limits to do so
• Facility to re-generate PPM work order if rejected without any manual intervention
• Track work order completion and adherence to the check points
• Track employee and time taken to complete work orders.

This module provides functionalities to record and generate breakdown work orders. This module is associated with call center/helpdesk, asset, contract and customer. This module provides functionality to

• Generate BDM work orders based on the complaints registered from call center/helpdesk
• Associate breakdown against asset/equipment
• Record general complaints
• Assign employee
• Facility to record “route cause” and “corrective actions” taken against each breakdown
• Facility to approve and reject work orders at different hierarchy level
• Facility to re-generate BDM work order if rejected without any manual intervention and re-assign the job.
• Analyze breakdown trend

This module provides the functionality to register man-power skills, assignment, availability and attendance.  This does not substitute a full fledge HRMS, rather it is more about managing man-power with assignments.  The modules have the following features

• Personal Registry
• Manage Personal Assignment
• Manage Personal Attendance
• Manage Personal Expenses
• Manage Personal Related Documents
• Calculate manpower cost and associate with different job assignments
• Track performance

This module provides functionality to track the sales leads and their status with regards to scope of work and cost.  The modules will have the following features

• Register new sales leads for Annual / Warranty Maintenance contracts and Casual Job works
• Manage stakeholder details
• Manage estimate
• Link Proposal / Quotation documents to the integrated Electronic Document Management System (EDMS)
• Manage current status of the sales lead
• Handover to Implementation

This module provides functionalities to manage material request, sourcing and control inventory.  Where applicable it supports linking functionality to other modules such as BDM, PPM etc.

• Material Registry
• Supplier Registry
• Raise Indent Request against PPM Work Orders
• Raise Indent Request against BDM Work Orders
• Raise Indent Request against Casual Job Works
• Raise Ad Hoc Indent Request
• Inventory Receipt
• Inventory Control
• Manage Procurement with Suppliers
• Associate material consumption with PPM & BDM
• Link Material Movement related documents to EDM
• Cost Valuation

This module provides functionality to import an estimate into an incumbent maintenance contract and begin to manage the contract.  It provides functionality to manage the contract with the customer and the subcontractors (vendors) with their own specifics.  The module will have the following features

• An estimation is converted to contract
• Register / Initiate a Contract
• An existing contract to be renewed without changing the base contract number, renewals shall be identified by unified suffix or prefix.
• Snagging process – a part of contract. Snagging process shall be converted to one-off job contract if applicable
• Track Contracts Status -  Renewal Dates, Manpower, Cost
• Assign Contracts To Sub Contractors
• Manage Manpower Planning
• Manage Evaluation Metrics of Sub Contractors
• Manage Performance Metrics of Sub Contractors
• Manage Customer Review Metrics of Contracts
• Link Contractual Documents to EDMS

This module provides functionality to manage data related to invoices, payables and receivables.  This module provides the flexibility to either convert committed estimates to invoices or raise an invoice free-hand and associate the same to relevant contracts or jobs.  The module has the following features.

• Convert committed contracts to Invoice where applicable
• Track invoices by unique numbers
• Record Invoice Details against Maintenance / Casual Jobs
• Record Invoice Payment receipt details against Maintenance / Casual Jobs
• Trace Invoice Status
• Record payables to sub-contractors
• Record petty cash for all in house expenditures related to contracts
• Track Cost spent (manpower, material, etc…) vs contract value

This module is linked to BDM, Casual Jobs or other support related requests.  The module facilitates registering, managing and reviewing queries raised by stake holders.  This module has the following features.

• Call Registry
• Call Monitoring
• Call Review

This module facilitates is a common module integrated with various other management modules.  The module provides the following features

• Define Document Types
• Upload Documents against various Document Types
• Search for Documents (meta data based only)
• Link Documents to various transactions in other management modules – subjective to data entry by users.

Management Information System and Key Performance Indicators is a common module for various reports to management along with customized dash boards to view reports.